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Performance Calendar
January
25
January 2024
Deliverable
Mid-Year Performance Assessment report submitted to National Treasury (NT) and the Department of Cooperative Governance and Traditional Affairs (COGTA)
Requirement
Analysis of the 6 months Performance with respect of the Service Delivery Budget Inplementation Plan (SDBIP) and Budget
MFMA 72
30
January 2024
Deliverable
Second Quarter Service Delivery Budget Implementation Plan (SDBIP) report submitted to Council
Requirement
Timely Reporting on the Quarterly Service Delivery Budget Implementation Plan (SDBIP)
MFMA 52(d)
30
January 2024
Deliverable
Second Quarter Performance Audit from Internal Audit submitted to Council
Requirement
Internal Audit to verify accuracy and validity of performance Information at least quarterly
MSA 45(a)
31
January 2024
Deliverable
Mid-year Performance Evaluations for permanent employees
Requirement
Mid-year performance evaluations concluded for all permanent staff (formal and documented)
MSA Reg. 891 (Table 14)
February
14
February 2024
Deliverable
Adjustments to Performance agreements of permanent staff
Requirement
Consider adjusting performance plans where responsibilities of staff member changed significantly
MSA Reg. 890 (35)
28
February 2024
Deliverable
Adjusted Service Delivery Budget Implementation Plan (SDBIP) submitted to Council
Requirement
SDBIP adjusted in line with the proposed adjustment budget to both serve before Council by end February
MFMA 54(1)(C )
28
February 2024
Deliverable
Mid-year Performance Assessments for Municipal Manager and Directors concluded
Requirement
Formal 6-month Performance Assessments for the Muncipal Manager and Directors conducted by a Panel
MSA / PM Reg. 805 28(1)&(2)
March
30
March 2024
Deliverable
Performance Plans aligned with adjusted Service Delivery Budget Implementation Plan (SDBIP) & Budget
Requirement
Align Performance Plans for Municipal Manager and Directors with the adjustments to the SDBIP and budget as approved in Council
MSA / PM Reg. 805 28(5)
30
March 2024
Deliverable
Draft Service Delivery Budget Implementation Plan (SDBIP) for next financial year submitted to Treasury
Requirement
Compile the SDBIP to be in line with the draft IDP and Budget
MFMA Circ No.13 (P3)
April
30
April 2024
Deliverable
Third Quarter Service Delivery Budget Implementation Plan (SDBIP) report submitted to Council
Requirement
Timely Reporting on the Quarterly Service Delivery Budget Inplementation Plan (SDBIP)
MFMA 52(d)
30
April 2024
Deliverable
Third Quarter Performance Audit Report by Internal Audit submitted to Council
Requirement
​Internal Audit to verify accuracy and validity of performance Information at least quarterly
MSA 45(a)
30
April 2024
Deliverable
Third Quarter Individual Performance informal feedback
Requirement
The supervisor must during the performance cycle monitor, coach and provide feedback to the staff members
MSA Reg 890. 34(10)
May
There are no items for May
June
14
June 2024
Deliverable
Service Delivery Budget Implementation Plan (SDBIP) for next financial year submitted to the Mayor for final approval
Requirement
SDBIP finalised in alignment with the approved IDP and budget
MFMA 69(3)(a)
14
June 2024
Deliverable
Draft Performance Agreements for the Municipal Manager and Directors submitted to Mayor for consideration
Requirement
Performance Agreements of Municipal Manager and Directors drafted in alignment with the SDBIP and IDP
MFMA 69(3)(b)
30
June 2024
Deliverable
Final Service Delivery Budget Implementation Plan (SDBIP) signed
Requirement
SDBIP signed by the Mayor and uploaded onto the Electronic system for reporting
MFMA 53(1)(c)(ii)
30
June 2024
Deliverable
Departmental Service Delivery Budget Implementation Plan (SDBIP) approved by Municipal Manager
Requirement
Departmental SDBIP compiled to cover all main IDP goals and municipal functions, approved in Management
MFMA Cirl. 13 (p11)
July
01
July 2024
Deliverable
Personal Development Plans developed for all staff
Requirement
The PDP must form part of the Performance Agreeent and take into account the skills audit and the requiremetns of the performance management system
MSA Reg 805. 29; MSA Reg 890. 50(2)
01
July 2024
Deliverable
Appointment of Departmental Moderation Committees
Requirement
The municipal manager must establish departmental performance moderation commitees
MSA Reg 890. 39 (1)
01
July 2024
Deliverable
Appointment of Municipal Moderation Committees
Requirement
The council manager must establish a municipal performance moderation committee
MSA Reg 890. 39(6)
12
July 2024
Deliverable
Publish the signed performance agreements for the Municipal Manager and Directors on the municipality website
Requirement
​Performance Agreements must be made public no later than 14 days after the approval of the municipality's Service Delivery and Budget Implementation Plan
MFMA 53(3)(b)
30
July 2024
Deliverable
Fourth Quarter Service Delivery Budget Implementation Plan (SDBIP) report submitted to Council
Requirement
Timely Reporting on the Quarterly Service Delivery Budget Inplementation Plan (SDBIP)
MFMA 52(d)
30
July 2024
Deliverable
Fourth Quarter Performance Audit report by Internal Audit report submitted to Council
Requirement
Internal Audit to verify accuracy and validity of performance Information at least quarterly
MSA 45(a)
31
July 2024
Deliverable
Performance Agreements for all permanent staff concluded
Requirement
Performance agreements for all staff members concluded.
MSA / PM Reg. 805 24(1)& (2)
MSA Reg. 890 35(2)(a)
August
15
August 2024
Deliverable
Internal Audit Report on the Annual Performance Report, presented to the Audit Committee
Requirement
Performance Audit Committee to review the Annual Performance Report
MSA 45(b)
31
August 2024
Deliverable
Annual Performance Report submitted to the Auditor General (AG)
Requirement
Annual Performance Plan compiled in line with legislated requirements and submitted to the AG on time
MSA 45(b)
31
August 2024
Deliverable
Annual Performance Evaluation for all staff concluded
Requirement
Annual Performance Evaluation must occur within 60 days of the end of the performance cycle
MSA Reg. 891 (Table 14)
September
01
September 2024
Deliverable
Compile Performance Scorecards for employees
Requirement
Prepare scorecards for all staff, based on the approved performance plan. In preparation for assessments
MSA Reg. 890 34(10)
October
30
October 2024
Deliverable
First Quarter Individual Performance informal feedback
Requirement
The supervisor must during the performance cycle monitor, coach and provide feedback to the staff members
MSA Reg 890. 34(10)
30
October 2024
Deliverable
First Quarter Service Delivery Budget Implementation Plan (SDBIP) report submitted to Council
Requirement
Compilation of quarterly reports in compliance to reporting requirements and timeframes
MFMA 52(d)
30
October 2024
Deliverable
First Quarter Performance Audit report by Internal Audit submitted to Council
Requirement
Internal Audit to verify accuracy and validity of performance Information at least quarterly
MSA 45(a)
November
There are no items for November
December
30
December 2024
Deliverable
Performance Moderation Process concluded
Requirement
Performance Moderation process must be concluded no later than 6 months after the end of the financial year
MSA Reg. 890 39(2)