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Performance Calendar

January

25

January 2024

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Deliverable

Mid-Year Performance Assessment report submitted to National Treasury (NT) and the Department of Cooperative Governance and Traditional Affairs (COGTA)

Requirement

Analysis of the 6 months Performance with respect of the Service Delivery Budget Inplementation Plan (SDBIP) and Budget

MFMA 72

30

January 2024

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Deliverable

Second Quarter Service Delivery Budget Implementation Plan (SDBIP) report submitted to Council

Requirement

Timely Reporting on the Quarterly Service Delivery Budget Implementation Plan (SDBIP) 

MFMA 52(d)

30

January 2024

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Deliverable

Second Quarter Performance Audit from Internal Audit submitted to Council

Requirement

Internal Audit to verify accuracy and validity of performance Information at least quarterly

MSA 45(a)

31

January 2024

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Deliverable

Mid-year Performance Evaluations for permanent employees

Requirement

Mid-year performance evaluations concluded for all permanent staff (formal and documented)

MSA Reg. 891 (Table 14)

February

14

February 2024

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Deliverable

Adjustments to Performance agreements of permanent staff

Requirement

Consider adjusting performance plans where responsibilities of staff member changed significantly

MSA Reg. 890 (35)

28

February 2024

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Deliverable

Adjusted Service Delivery Budget Implementation Plan (SDBIP) submitted to Council

Requirement

SDBIP adjusted in line with the proposed adjustment budget to both serve before Council by end February

MFMA 54(1)(C )

28

February 2024

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Deliverable

Mid-year Performance Assessments for Municipal Manager and Directors concluded

Requirement

Formal 6-month Performance Assessments for the Muncipal Manager and Directors conducted by a Panel 

MSA / PM Reg. 805 28(1)&(2)

March

30

March 2024

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Deliverable

Performance Plans aligned with adjusted Service Delivery Budget Implementation Plan (SDBIP) & Budget

Requirement

Align Performance Plans for Municipal Manager and Directors with the adjustments to the SDBIP and budget as approved in Council

MSA / PM Reg. 805 28(5)

30

March 2024

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Deliverable

Draft Service Delivery Budget Implementation Plan (SDBIP) for next financial year submitted to Treasury

Requirement

Compile the SDBIP to be in line with the draft IDP and Budget

MFMA Circ No.13 (P3)

April

30

April 2024

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Deliverable

Third Quarter Service Delivery Budget Implementation Plan (SDBIP) report submitted to Council

Requirement

Timely Reporting on the Quarterly Service Delivery Budget Inplementation Plan (SDBIP) 

MFMA 52(d)

30

April 2024

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Deliverable

Third Quarter Performance Audit Report by Internal Audit submitted to Council

Requirement

Internal Audit to verify accuracy and validity of performance Information at least quarterly

MSA 45(a)

30

April 2024

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Deliverable

Third Quarter Individual Performance informal feedback

Requirement

The supervisor must during the performance cycle monitor, coach and provide feedback to the staff members

MSA Reg 890. 34(10)

May

There are no items for May

June

14

June 2024

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Deliverable

Service Delivery Budget Implementation Plan (SDBIP) for next financial year submitted to the Mayor for final approval

Requirement

SDBIP finalised in alignment with the approved IDP and budget

MFMA 69(3)(a)

14

June 2024

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Deliverable

Draft Performance Agreements for the Municipal Manager and Directors submitted to Mayor for consideration

Requirement

Performance Agreements of Municipal Manager and Directors drafted in alignment with the SDBIP and IDP

MFMA 69(3)(b)

30

June 2024

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Deliverable

Final Service Delivery Budget Implementation Plan (SDBIP) signed

Requirement

SDBIP signed by the Mayor and uploaded onto the Electronic system for reporting

MFMA 53(1)(c)(ii)

30

June 2024

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Deliverable

Departmental Service Delivery Budget Implementation Plan (SDBIP) approved by Municipal Manager

Requirement

Departmental SDBIP compiled to cover all main IDP goals and municipal functions, approved in Management

MFMA Cirl. 13 (p11)

July

01

July 2024

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Deliverable

Personal Development Plans developed for all staff

Requirement

The PDP must form part of the Performance Agreeent and take into account the skills audit and the requiremetns of the performance management system

MSA Reg 805. 29; MSA Reg 890. 50(2)

01

July 2024

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Deliverable

Appointment of Departmental Moderation Committees

Requirement

The municipal manager must establish departmental performance moderation commitees

MSA Reg 890. 39 (1)

01

July 2024

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Deliverable

Appointment of Municipal Moderation Committees

Requirement

The council manager must establish a municipal performance moderation committee

MSA Reg 890. 39(6)

12

July 2024

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Deliverable

Publish the signed performance agreements for the Municipal Manager and Directors on the municipality website

Requirement

Performance Agreements must be made public no later than 14 days after the approval of the municipality's Service Delivery and Budget Implementation Plan

MFMA 53(3)(b)

30

July 2024

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Deliverable

Fourth Quarter Service Delivery Budget Implementation Plan (SDBIP) report submitted to Council

Requirement

Timely Reporting on the Quarterly Service Delivery Budget Inplementation Plan (SDBIP) 

MFMA 52(d)

30

July 2024

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Deliverable

Fourth Quarter Performance Audit report by Internal Audit report submitted to Council

Requirement

Internal Audit to verify accuracy and validity of performance Information at least quarterly

MSA 45(a)

31

July 2024

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Deliverable

Performance Agreements for all permanent staff concluded

Requirement

Performance agreements for all staff members concluded.  

MSA / PM Reg. 805 24(1)& (2)
MSA Reg. 890 35(2)(a)

August

15

August 2024

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Deliverable

Internal Audit Report on the Annual Performance Report, presented to the Audit Committee

Requirement

Performance Audit Committee to review the Annual Performance Report 

MSA 45(b)

31

August 2024

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Deliverable

Annual Performance Report submitted to the Auditor General (AG)

Requirement

Annual Performance Plan compiled in line with  legislated requirements and submitted to the AG on time

MSA 45(b)

31

August 2024

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Deliverable

Annual Performance Evaluation for all staff concluded

Requirement

Annual Performance Evaluation must occur within 60 days of the end of the performance cycle

MSA Reg. 891 (Table 14)

September

01

September 2024

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Deliverable

Compile Performance Scorecards for employees

Requirement

Prepare scorecards for all staff, based on the approved performance plan.  In preparation for assessments

MSA Reg. 890 34(10)

October

30

October 2024

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Deliverable

First Quarter Individual Performance informal feedback

Requirement

The supervisor must during the performance cycle monitor, coach and provide feedback to the staff members

MSA Reg 890. 34(10)

30

October 2024

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Deliverable

First Quarter Service Delivery Budget Implementation Plan (SDBIP) report submitted  to Council

Requirement

Compilation of quarterly reports in compliance to reporting requirements and timeframes

MFMA 52(d)

30

October 2024

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Deliverable

 First Quarter Performance Audit report by Internal Audit submitted to Council

Requirement

Internal Audit to verify accuracy and validity of performance Information at least quarterly

MSA 45(a)

November

There are no items for November

December

30

December 2024

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Deliverable

Performance Moderation Process concluded

Requirement

Performance Moderation process must be concluded no later than 6 months after the end of the financial year

MSA Reg. 890 39(2)

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